Annual Metadata Maintenance Guide

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=== Review Content and Ensure Everything is Up-to-Date (At a minimum)===
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== At a minimum ==
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=== Review Content and Ensure Everything is Up-to-Date ===
* Do all of your '''archive holdings''' have metadata?
* Do all of your '''archive holdings''' have metadata?
* Are '''URLs''' up-to-date?
* Are '''URLs''' up-to-date?
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* When was the metadata '''last reviewed''' and last updated?
* When was the metadata '''last reviewed''' and last updated?
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=== How well does the metadata describe the resource? === (Good)
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== Better ==
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=== How well does the metadata describe the resource? ===  
* Is the scope of the metadata '''granular''' enough to describe the resource?
* Is the scope of the metadata '''granular''' enough to describe the resource?
* Is '''quality''' and '''data history''' included?
* Is '''quality''' and '''data history''' included?
* Does the '''distribution link''' take users to that data access page?  
* Does the '''distribution link''' take users to that data access page?  
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=== Have the metadata standard(s) and/or metadata tools evolved?(Better) ===
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== Even better ==
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* Are there '''new features''' that could help document your data better?  
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=== Have the metadata standard(s) and/or metadata tools evolved? ===
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* Are there '''new features''' or new metadata tools that make editing metadata easier?
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* Have the standards evolved and what new features help document data better?
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=== Interoperability (Great) ===
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== Best ==
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=== Interoperability ===
* Are there ways to '''re-using'''  metadata programmatically?  
* Are there ways to '''re-using'''  metadata programmatically?  
* '''Distributing metadata''' with data data download?
* '''Distributing metadata''' with data data download?
* '''Providing links to metadata''' for more information from data distribution sources?
* '''Providing links to metadata''' for more information from data distribution sources?
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=== Related Projects and Communities (The Bomb!)===
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== The Bomb ==
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=== Related Projects and Communities ===
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* Are there '''other projects and communities''' that the metadata can be a part of?
* Are there '''expectations and guidance''' available from projects and communities?
* Are there '''expectations and guidance''' available from projects and communities?
* Is the metadata content '''compatible''' with projects and communities?
* Is the metadata content '''compatible''' with projects and communities?
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* Are there '''other projects and communities''' that the metadata can be a part of?
 

Revision as of 09:48, 11 September 2012

Contents

At a minimum

Review Content and Ensure Everything is Up-to-Date

  • Do all of your archive holdings have metadata?
  • Are URLs up-to-date?
  • Are contacts, phone numbers and emails up-to-date?
  • Are keywords still up-to-date?
  • When was the metadata last reviewed and last updated?

Better

How well does the metadata describe the resource?

  • Is the scope of the metadata granular enough to describe the resource?
  • Is quality and data history included?
  • Does the distribution link take users to that data access page?

Even better

Have the metadata standard(s) and/or metadata tools evolved?

  • Are there new features or new metadata tools that make editing metadata easier?
  • Have the standards evolved and what new features help document data better?

Best

Interoperability

  • Are there ways to re-using metadata programmatically?
  • Distributing metadata with data data download?
  • Providing links to metadata for more information from data distribution sources?

The Bomb

Related Projects and Communities

  • Are there other projects and communities that the metadata can be a part of?
  • Are there expectations and guidance available from projects and communities?
  • Is the metadata content compatible with projects and communities?
Personal tools