SAWG MTG Minutes 2008-12-03

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In Attendance

  • Phil Jones
  • Drew Saunders
  • Dan Kowal
  • Tess Brandon
  • Jeremy Throwe
  • Scott McCormick
  • Anna Milan

Charter Discussion

  • Reviewed comments by CLASS and NGDC officials.
  • Input given on what comments to address or disregard.
  • Following changes will be made:
    • Flesh out Operations section to include reporting mechanisms to COPB and a description for how discussion items will be proposed for meetings.
    • Reference OAIS in the purpose and perhaps add reference to the NOAA Procedure for Scientific Records Appraisal and Archive Approval process.
    • Add addendum and move participant list there.
  • Phil will revamp and repost/resend to the group.

Filling out SA Exercise: Section 3 & 4.

  • Dan used example from CORS - Continuously Operating Reference System - to fill out 3.1-1.
  • Group suggested merging of data series description into one row with multiple descriptions for each data type under Data Set Reference ID.
  • Discussed submission session descriptions (Section 4) and breaking out descriptions into individual subsections for each ingest node.
  • Reviewed how directory structure is referred to in Table 4.1.3-1: Submission Inventory with subsequent file type description per row.
  • Identified how processing steps are handled in current version of SA and discussed options for referencing information in new template.
    • Use Preservation Descriptive Information or Producer Standard Metadata sections to cite existing sources of PDI that describe lineage.
    • Cite existing documentation.
    • Use appendix and reference as an initial step to capture this information with the understanding that lineage information will be stored in a metadata record.
    • Item not discussed is where to document how the Archive will be notified if some part of the processing changes - where is place to put this?
  • Dan will fill in more SA details to review next time.

Future Topics

  • Next Mtg. slated for 2008-12-18.
  • Evaluate status of the SA template and see if it's ready to share with the COPB who is slated to meet 2009-01-13.
  • SA progress tracking.
  • The definition of SIP.